Updated Bylaws expected to be presented at the 2022 SAU Annual Parent Teacher Convention.
THE SUZUKI ASSOCIATION OF UTAH
ARTICLE 1 - ORGANIZATION
Section 1.1 - Name
The name of the organization shall be The Suzuki Association of Utah, hereafter referred to as the SAU.
Section 1.2 - Purpose
The SAU is a professional organization of music teachers founded in 1977 dedicated to providing an environment for growth, for both teachers and students, through educational and performance opportunities, using the philosophy of Dr. Shinichi Suzuki.
220.127.116.11 Unite in fellowship those accepted for membership
18.104.22.168 Provide opportunities for members to receive and give professional assistance to each other 22.214.171.124 Encourage the continued development and training of all members
126.96.36.199 Provide educational opportunities for SAU teachers, students and their families
188.8.131.52 Provide teacher training in the “mother tongue” method of music education in accordance with the program developed by Dr. Shinichi Suzuki
184.108.40.206 Ensure that members referred by the Association teach in accordance with the philosophy of the Association and meet all standards of teaching excellence established by the Association
220.127.116.11 Support and maintain liaison with the Suzuki Association of the Americas
Through Regional, Area and Graduation Recital programs, Master Classes, participation in Workshops, Statewide Concerts and Institutes, the Association provides motivational learning experiences for students and their families.
Section 1.3 - Instrument Regions and Geographic Areas
The SAU will be divided by Instrument Regions and Geographic Areas. The purpose of these groupings is to better serve the needs of its members.
1.3.1 - Instrument Region Organization
18.104.22.168 Classification - There shall be an Instrument Region for the teachers of each instrument, for the purpose of working together to provide activities for their students, parents and teachers. In the case of larger Instrument Regions the region may be sub-divided by geography.
22.214.171.124 Qualifications - An Instrument Region may petition the Executive Board of the SAU for Instrument Region status when there are at least five Active Members from that area who desire to work together and to unite with the SAU.
126.96.36.199 Privileges - Each Instrument Region shall plan its own activities and will be eligible for budgeted funds from the SAU Treasury to offset expenses each year. Budgeting of funds will be made by the Executive Board and prorated by membership among the regions.
188.8.131.52 Members at Large - SAU members residing in remote geographic locations may be designated as Regions. 1.3.2 - Geographic Area Organization
184.108.40.206 Classification - A Geographic Area shall consist of a group of Suzuki teachers in a geographical area, for
the purpose of working together to promote activities for their students, teachers and parents in their Geographic Area.
220.127.116.11 Qualifications - A Geographic Area will be designated by the Executive Board of the SAU. Potential Geographic Areas may petition the Executive Board for area status when there are at least five Active Members from that area who desire to work together and to unite with the SAU.
18.104.22.168 Privileges - Each Geographic Area shall plan a parent convention and one or more multi-instrumental recitals, and will be eligible for budgeted funds from the SAU Treasury to offset expenses for these events each year. Budgeting of funds will be made by the Executive Board and pro-rated by
membership among the Geographic Areas.
ARTICLE II - MEMBERSHIP
Section 2.1 - Membership
Membership in the Organization shall be open to all who are interested in the purposes of the Corporation as set forth in the Articles of Incorporation. The Board of Directors may establish classes of membership and dues (or exemptions from dues) for each class, at its sole discretion.
Section 2.2 - Classes of Membership
2.2.1 - Affiliate Members
22.214.171.124 Classification - Active members may enroll their student’s families as Affiliate Members of the SAU. This registration will require the signature of the SAU teacher.
126.96.36.199.1 Shall be included on the SAU family mailing list
188.8.131.52.2 May participate in parent workshops
184.108.40.206.3 May participate in the SAU student activities, such as recitals. Students may participate in master classes and graduation activities depending upon the qualifications of their teacher.
220.127.116.11.4 May serve on committees
18.104.22.168.5 Shall receive other privileges as determined by officers of the SAU
2.2.2 - Associate Members
22.214.171.124 Classification - Out-of-state teachers, parents, non-Suzuki method teachers, prospective teachers, teachers-in-training, and all other teachers who do not yet qualify for Active Member status. Associate Members of the SAU will actively uphold the purposes of the SAU as specified in the Charter. 126.96.36.199 Benefits
188.8.131.52.1 Shall be included on the SAU family and teacher mailing list
184.108.40.206.2 Shall be listed in the SAU annual teachers’ directory
220.127.116.11.3 May attend all SAU meetings
18.104.22.168.4 May attend workshops and other specified SAU activities as an observer
22.214.171.124.1 A teacher may stay an associate member of the SAU for no longer than three
consecutive years. At that point, the teacher has the option to meet the SAU active
teacher requirements that year or not be allowed to renew their SAU
membership. Teachers may join the SAU again after they can verify that they have met the active teacher requirements. Training includes SAU approved teacher workshops, SAU
teacher convention, SAA conventions and SAA approved Institutes.
126.96.36.199.2 Association members cannot have their students participate in SAU sponsored
graduations or formal rperformance recitals (i.e. Clelebration concerts.) Associate
members may attend region enrichment meetings, teacher conventions and other SAU
activities as an observer only.
2.2.3 - Active Members
188.8.131.52.1 Minimum training SAA Unit 1
184.108.40.206.2 Receive at least 15 hours of Suzuki training every two years. The following types of training fulfill this requirement:
220.127.116.11.2.1 SAU Annual Teacher Convention
18.104.22.168.2.2 Long-term teacher training with an SAA trainer
22.214.171.124.2.3 Short-term teacher training such as provided at SAA approved institutes
126.96.36.199.2.4 Observation of the teaching of any Advanced Active SAU teacher
188.8.131.52.2.5 SAA Suzuki enrichment courses
184.108.40.206.2.6 SAU Parent Convention/Teacher Workshop
220.127.116.11.2.7 SAA Conventions
18.104.22.168.2.8 SAU student workshops
22.214.171.124.3 Participate in the planning and execution of at least one SAU sponsored activity per year 126.96.36.199.4 All of the Suzuki student families in their studio registered as Affiliate Members (Exception: any families who live in excess of 100 miles from Salt Lake County.)
188.8.131.52.5 Present students in performance at least once a year
184.108.40.206.6 Be a member of SAA
220.127.116.11.7 New teachers may join as active upon completion of SAA Unit 1 for one year, provided they are actively working on other requirements.
18.104.22.168.1 May attend all SAU meetings
22.214.171.124.2 May serve on committees
126.96.36.199.3 May vote and hold office
188.8.131.52.4 May participate in all activities of the SAU
184.108.40.206.5 May enter students in SAU-sponsored master classes and the SAU graduation program, provided the teacher has received the same level of training as the performance piece of the
student. (Exceptions will be decided with audition tapes.)
220.127.116.11.6 May enter students in recitals and other SAU-sponsored activities
18.104.22.168.7 Shall be listed on the SAU family and teacher mailing list
22.214.171.124.8 Shall be included on the teacher referral list
126.96.36.199.9 Shall be listed as “active” in the SAU annual directory
188.8.131.52.10 May receive reduced rates to specified activities and workshops sponsored by the SAU. 184.108.40.206.11 Shall receive a $10 voucher to defray cost of any SAU sponsored activity
2.2.4 - Advanced Active Members
220.127.116.11.1 Fulfill all Active Member requirements
18.104.22.168.2 Complete Suzuki training through the following levels:
Cello - Book 4 Flute - Book 6
Guitar - Book 4 Harp - Book 3
Piano - Book 4 (Each Kataoka Basics Workshops will count as one book, provided the
repertoire is memorized through Book 4)
String Bass - Book 1 Viola- Book 4
Violin - Book 6 Voice - all of the provisional books
22.214.171.124.3 Complete a minimum of one SAA short-term book level course every two years until all of the books on the respective instrument are completed. (Or continuously enrolled in a long-term course) (Exceptions will be approved by the SAU Executive Board where this requirement is
126.96.36.199.4 Share in the planning and execution of the annual SAU Teacher Convention. It is recommended that they teach at this convention
188.8.131.52.5 Complete at least five years of Suzuki teaching on the instrument of “advanced active” status 184.108.40.206.6 Maintain a Suzuki studio of at least ten students
220.127.116.11.1 Shall receive all of the benefits accorded Active Members
18.104.22.168.2 Shall be specifically recognized on the teacher referral list
22.214.171.124.3 Shall be listed as Advanced Active in the SAU teacher directory
126.96.36.199.4 Shall receive a certificate signifying the Advanced Active status. This certificate is renewable annually.
188.8.131.52.5 Shall receive special recognition for education, experience and service to the Suzuki community
ARTICLE III - MEMBERSHIP MEETINGS
Section 3.1 - Annual Membership Meeting
The Annual Membership Meeting shall be held each year at a place and time determined by the Board of Directors. This meeting is traditionally scheduled in the Spring. The purpose of this meeting will be the election of officers, reports of the past year, and plans for the coming year. A majority vote of those present at this meeting will be valid for all Association business. Twenty members shall constitute a quorum for this meeting.
Section 3.2 - Other Meetings
Other regular meetings of the teacher membership include the Teacher Convention, held each year at a place and time determined by the Executive Board. The purpose of the Teacher Convention is to improve the education and resources of the teacher membership.
Section 3.3 - Special Meetings
Special meetings can be called by the Executive Board to make changes in the by-laws or the annual dues. Changes can be made at a general meeting of the active and associate members of the SAU by an affirmative vote of the majority of those present. The purpose of this general meeting will be announced prior to the meeting. Twenty members shall constitute a quorum for this meeting.
ARTICLE IV - BOARD OF DIRECTORS
Section 4.1 - Directors
The Corporation shall be governed by a Board of Directors comprised of an Administrative Board, an Executive Board, a General Board, and a Past-Presidents Advisory Board.
Section 4.2 - Quorum and Officers
4.2.1 - Administrative Board
184.108.40.206 President, President-elect and/or Immediate Past-President, Secretaries and Treasurer. 220.127.116.11 Three officers shall constitute a quorum for this board.
18.104.22.168 This board is responsible for details involving the membership and the budget.
4.2.2 - Executive Board
22.214.171.124 Elected Officers, Immediate Past-President, Newsletter Editors, Publicity Chairperson, State Parent
Coordinator, and State Fund-raising Chairperson.
126.96.36.199 Three officers shall constitute a quorum for this board.
188.8.131.52 This board is responsible for setting policies, communication with the membership and administrating activities.
4.2.3 - General Board
184.108.40.206 All elected and appointed officers of the SAU
220.127.116.11 This board is responsible for executing the activities of the organization.
4.2.4 - Past-Presidents Advisory Board
All past presidents of the SAU
Section 4.3 - Regular Meetings
The Administrative and Executive Boards meet monthly, traditionally on the first Friday of each month.
Section 4.4 - Special Meetings
Special meetings of the Administrative and Executive Boards can be called as needed. The General Board meets with the Executive Board by invitation. The Past-Presidents Advisory Board is to meet as directed by the Executive Board.
ARTICLE V - COMMITTEES
Section 5.1 - Committees will be appointed by the Executive Board as needed.
Section 5.2 - Financial Committee
A Financial Committee shall be appointed by the President for the purpose of reviewing applications and making recommendations for funds to be awarded to teachers and students to be used towards Suzuki classes and training. Service to the Association shall be one of the criteria upon which funds are awarded. The SAU Executive Board shall have the responsibility of approving the grants. It is recommended that Teacher Grants be budgeted by the Association and that Student Grants be funded by fund-raising activities. The Board may add to the Student funds if money is available in the budget. It is the policy of the SAU to offer a $200 grant annually in the name of Dr. Suzuki to a qualified teacher who desires additional teacher training.
Section 5.3 - Teacher Training Committee
The Teacher Training Committee will consist of members of the SAU listed on the Teacher Trainer Registry of the SAA. This committee is responsible for organizing teacher development activities for the SAU.
Section 5.4 - Nominating Committee
The Nominating Committee will be appointed by the Executive Board prior to January 1 (it is suggested that this committee include the current Regional Chairperson). This committee is responsible for nominating officers for election to the board.
Section 5.5 - Celebration Concert Committee
The Celebration Concert Committee shall be appointed by the Executive Board once every three years no later than September 1 of the year proceeding the Celebration concert. This committee will be headed by a Celebration Concert Chairperson and be made up of representatives from each instrument. This committee is responsible for planning, organizing and executing the Celebration Concert.
ARTICLE VI - ELECTED OFFICERS
Section 6.1 - Elected Officers
The elected officers of the SAU shall be President, one Vice-President in charge of each of the representative instruments, and President-Elect (may be one of the Vice-Presidents.) It will be the policy of the SAU to pay the cost of sending the President-Elect as an official representative of the SAU to the SAA National Teachers Conference, if the budget permits. It is the policy of SAU to waive dues for the president and the past presidents.
6.1.1 - Election
Officers will be selected by the Nominating Committee and shall be elected by a majority vote of the members present and entitled to vote according to established parliamentary procedure. Election of officers will take place at the Annual Meeting.
6.1.2 - Term of Office
A term of office is two years, except for the President and Past-President who serve three and one year/s respectively. An elected officer is eligible for reelection.
6.1.3 - Installation
Term of office will commence June 1.
6.1.4 - Resignation and Removal
At the end of their term, officers, will serve from June 1- August 1 as an assistant to the new officer, the only exception is the Past-President who serves as an assistant to the President and as acting Historian/Parliamentarian until June 1 of the year following the end of their term.
18.104.22.168 Resignation of Elected Officers
An officer may resign, before the end of their term of office, by sending a signed letter of resignation to the President. The President may resign by sending a letter of resignation to the Executive Board. 22.214.171.124 Removal of Elected Officers
An elected officer may be removed by the Executive Board. Notice of removal along with an explanation must be sent to the officer by the Executive Board.
126.96.36.199 Replacement of Elected Officers
The President can appoint a replacement elected officer to complete a term in the event of a resignation or removal. If President resigns or is removed, the Executive Board has the right to approve a replacement to complete the term of office.
6.1.5 - President
The President acts as a coordinator for the organization. They are responsible for executing the mission, purpose, and goals of the organization.
6.1.6 - Past-President
The Past-President is responsible for the training of the new President and for the duties of
Historian/Parliamentarian. The Past-President also acts as an advisor to the board.
6.1.7 - President-Elect
The President-Elect is an assistant to the President and also serves as the Historian/Parliamentarian. 6.1.8 - Instrument Vice-Presidents
There will be one Vice-President in charge of each of the representative instruments. Instrument Vice-Presidents are responsible for serving on the Executive Board, coordinating activities, writing newsletter articles, and communicating with their instrument regions.
ARTICLE VII - APPOINTED OFFICERS
Section 7.1 - Appointment, term of office, installation, and resignation of appointed officers. 7.1.1 - Appointed Officers are appointed by the President.
7.1.2 - Term of Office
The term of office for appointed officers is one year, with two consecutive terms recommended. 7.1.3 - Installation
The term of office begins June 1. Names of appointed officers will be presented at the Annual Meeting prior to installation.
7.1.4 - Resignation and removal
Appointed officers may resign prior to the end of their term by sending a signed letter of resignation to the President. Appointed officers may be removed at any time by the Administrative Board. Notice of removal along with an explanation must be sent to the officer by the Administrative Board.
Section 7.2 Appointed Officers on the Executive Board
7.2.1 - State Parent Coordinator
The State Parent Coordinator shall communicate with the board the needs of the parents of the organization. This officer shall also help as needed with the Geographic Areas’ parent conventions, Annual Meeting, parent workshops and other parent-oriented activities of the SAU. The State Parent Coordinator is to work with the Geographic Area Parent Coordinators to form a committee to research SAU parent’s opinions. This officer is to also work with the State Fund-raising Chairperson in efforts to raise money for student scholarships. 7.2.2 - Newsletter Editor
A Newsletter Editor shall prepare newsletters for the membership of the SAU to be sent during specified months of the year. This position may be paid out of the newsletter budget expenses.
7.2.3 - Treasurer
A Treasurer shall deposit dues and fees, pay bills, maintain membership financial records, official files, and the financial history of the SAU. The treasurer shall furnish monthly reports to the Executive Board and an Annual Report to the Membership at the Annual Meeting of the Association. This is a paid, non-voting position. 7.2.4 - Secretaries
188.8.131.52 The Recording Secretary attends all board meetings, records minutes and sends notifications for meetings. 184.108.40.206 The Teacher Referral Secretary maintains the SAU Hot-Line Telephone and answering machine, publishes and distributes Teacher Referral Packets and the Teacher Development Information. 220.127.116.11 The Membership Secretary will maintain the current Membership Records for the SAU, including collecting dues with membership applications. This secretary also supplies mailing lists and labels as needed, publishes and distributes the SAU Membership Directory, maintains legal documents for the SAU, and the SAU logo and seal. This is a paid position.
7.2.5 - State Publicity and Public Relations Chairperson
The State Publicity Chairperson shall be responsible for general publicity and public relations purposes of the SAU and also for specific publicity purposes for SAU-sponsored events, i.e. conventions, institutes, recitals, workshops, etc. They will coordinate publicity efforts with the Regional Publicity Chairpersons. 7.2.6 - Librarian
A Librarian shall maintain and operate a lending library of books, records, tapes, etc. The Librarian will update the inventory catalog annually, or more frequently as necessary.
7.2.7 - State Fund-raising Chairperson
The State Fund-raising Chairperson will act under the direction of the Executive Board to solicit funds for the SAU.
7.3.8 - Institute Director(s)
Institute Director(s) shall be appointed by the President with the approval of the Executive Board to coordinate an Institute for students, parents and teachers. Instrumental Chairpersons appointed by the Director(s) will need prior approval of the Executive Board.
7.3.9 - Other Specialists and Assistants
Other specialists and assistants may be appointed for specific purposes when necessary.
Section 7.4 - Instrument Region Officers
7.4.1 - Instrument Region Coordinators
A coordinator for violin, piano and other instruments for each region of the SAU shall program and arrange for
monthly teacher workshops and activities. The coordinators will schedule these events and submit the dates for review by the board at the proceeding year’s Leadership Retreat.
7.4.2 - Activity Chairpersons
Activity Chairpersons may be appointed by Regional Coordinators to assist in Regional Workshops and Activities.
7.4.3 - Graduation Chairpersons
Graduation Chairpersons will be appointed by the Regional Coordinator for each instrument to coordinate activities for student graduation.
7.4.4 - Publicity Chairpersons
Regional Publicity Chairpersons may be appointed by the Regional Coordinators for regional publicity and public relation purposes; i.e. recitals, graduations, workshops, etc. They may correlate efforts with the State Publicity Chairperson.
Section 7.5 - Geographic Area Officers
7.5.1 Geographic Area Co-Chairs
Two chairs for each geographic area of the SAU will program and arrange for one or more mixed instrument recitals, and a yearly Parent Convention. The chairs will schedule these events and submit the dates for review, by the board, at the proceeding year’s Leadership Retreat.
7.5.2 Concert Committee
A Concert Committee made up of two or more representatives of different instruments in a Geographic Area may be appointed by the Area Chairs to assist with the Geographic Area recitals.
7.5.3 Parent Coordinators
Area Parent Coordinators may be appointed by the Area Chairs as needed to assist with the Parent Convention. They will act as a committee resource for the State Parent Coordinator.
7.5.4 Publicity Chairpersons
Area Publicity Chairpersons may be appointed by the Area Chairs for area publicity and public relations purposes; i.e. mixed instrument concerts, and parent conventions. They may correlate efforts with the State Publicity Chairperson.
ARTICLE VIII - FISCAL YEAR
Section 8.1 - Budget
The Budget governs the expenditures. Amounts exceeding the budget must be approved by the Administrative Board. The annual budget is presented to the membership and voted on at the Annual Meeting. Section 8.2 - Annual Dues
Annual Dues will be set by the Executive Board and approved by the General Membership at the Annual Meeting of the Association. Changes to these rates can be made at a general meeting of the active and associate members of the SAU, by affirmative vote of the majority of those present. The purpose of this general meeting will be announced prior to the meeting.
8.2.1 - Payment
Annual dues will be sent in to the Membership Secretary with the membership forms. The Membership Secretary will turn the payments over to the Treasurer for deposit. Membership year will begin June 1 and end May 31.
Section 8.3 - International and National Association Dues
The SAU will pay dues to be a Chapter Affiliate of The Suzuki Association of the Americas. The SAU will pay dues for the association to the International Suzuki Association.
Section 8.4 - Dissolution of Assets
Upon the dissolution of this corporation, its assets remaining after payment, or provision for payment, of all debts
and liabilities of this corporation shall be distributed to the Suzuki Association of the Americas within the meaning of Section 501(c)(3) of the Internal Revenue Code.
ARTICLE IX - CERTIFICATES
Section 9.1 - Teacher Training Certificates
The SAU will provide a certificate of completion for each teacher who successfully completes the SAA Unit 1 by an SAA Registered Teacher Trainer. This certificate will be signed by the President of the SAU and/or the Teacher Trainer.
Section 9.2 - Student Graduation Certificates
Graduation certificates will be issued to Suzuki students of active SAU teachers who meet the requirements of graduation from the various levels in the Suzuki repertoire as established by the Talent Education Institute in Matsumoto, Japan.