Bylaws

Updated Bylaws expected to be presented at the 2022 SAU Annual Parent Teacher Convention.

BYLAWS  
of  
THE SUZUKI ASSOCIATION OF UTAH 
May 2007 

 

ARTICLE 1 - ORGANIZATION  

Section 1.1 - Name  

The name of the organization shall be The Suzuki Association of Utah, hereafter referred to as the SAU. 

Section 1.2 - Purpose  

The SAU is a professional organization of music teachers founded in 1977 dedicated to providing an environment  for growth, for both teachers and students, through educational and performance opportunities, using the  philosophy of Dr. Shinichi Suzuki. 

1.2.1 Goals  

1.2.1.1 Unite in fellowship those accepted for membership 

1.2.1.2 Provide opportunities for members to receive and give professional assistance to each other 1.2.1.3 Encourage the continued development and training of all members 

1.2.1.4 Provide educational opportunities for SAU teachers, students and their families 

1.2.1.5 Provide teacher training in the mother tonguemethod of music education in accordance with the  program developed by Dr. Shinichi Suzuki 

1.2.1.6 Ensure that members referred by the Association teach in accordance with the philosophy of the  Association and meet all standards of teaching excellence established by the Association 

1.2.1.7 Support and maintain liaison with the Suzuki Association of the Americas 

1.2.2 Activities  

Through Regional, Area and Graduation Recital programs, Master Classes, participation in Workshops, Statewide  Concerts and Institutes, the Association provides motivational learning experiences for students and their  families. 

Section 1.3 - Instrument Regions and Geographic Areas  

The SAU will be divided by Instrument Regions and Geographic Areas. The purpose of these groupings is to  better serve the needs of its members. 

1.3.1 - Instrument Region Organization  

1.3.1.1 Classification - There shall be an Instrument Region for the teachers of each instrument, for the purpose of  working together to provide activities for their students, parents and teachers. In the case of larger  Instrument Regions the region may be sub-divided by geography. 

1.3.1.2 Qualifications - An Instrument Region may petition the Executive Board of the SAU for Instrument  Region status when there are at least five Active Members from that area who desire to work together  and to unite with the SAU. 

1.3.1.3 Privileges - Each Instrument Region shall plan its own activities and will be eligible for budgeted funds  from the SAU Treasury to offset expenses each year. Budgeting of funds will be made by the  Executive Board and prorated by membership among the regions. 

1.3.1.4 Members at Large - SAU members residing in remote geographic locations may be designated as Regions. 1.3.2 - Geographic Area Organization  

1.3.2.1 Classification - A Geographic Area shall consist of a group of Suzuki teachers in a geographical area, for 

the purpose of working together to promote activities for their students, teachers and parents in their  Geographic Area. 

1.3.2.2 Qualifications - A Geographic Area will be designated by the Executive Board of the SAU. Potential  Geographic Areas may petition the Executive Board for area status when there are at least five Active  Members from that area who desire to work together and to unite with the SAU. 

1.3.2.3 Privileges - Each Geographic Area shall plan a parent convention and one or more multi-instrumental  recitals, and will be eligible for budgeted funds from the SAU Treasury to offset expenses for these  events each year. Budgeting of funds will be made by the Executive Board and pro-rated by  

membership among the Geographic Areas. 

ARTICLE II - MEMBERSHIP  

Section 2.1 - Membership  

Membership in the Organization shall be open to all who are interested in the purposes of the Corporation as set  forth in the Articles of Incorporation. The Board of Directors may establish classes of membership and dues (or  exemptions from dues) for each class, at its sole discretion. 

Section 2.2 - Classes of Membership  

2.2.1 - Affiliate Members  

2.2.1.1 Classification - Active members may enroll their students families as Affiliate Members of the SAU.  This registration will require the signature of the SAU teacher. 

2.2.1.2 Benefits 

2.2.1.2.1 Shall be included on the SAU family mailing list 

2.2.1.2.2 May participate in parent workshops 

2.2.1.2.3 May participate in the SAU student activities, such as recitals. Students may participate in  master classes and graduation activities depending upon the qualifications of their teacher. 

2.2.1.2.4 May serve on committees 

2.2.1.2.5 Shall receive other privileges as determined by officers of the SAU 

2.2.2 - Associate Members  

2.2.2.1 Classification - Out-of-state teachers, parents, non-Suzuki method teachers, prospective teachers,  teachers-in-training, and all other teachers who do not yet qualify for Active Member status. Associate  Members of the SAU will actively uphold the purposes of the SAU as specified in the Charter. 2.2.2.2 Benefits 

2.2.2.2.1 Shall be included on the SAU family and teacher mailing list 

2.2.2.2.2 Shall be listed in the SAU annual teachersdirectory 

2.2.2.2.3 May attend all SAU meetings 

2.2.2.2.4 May attend workshops and other specified SAU activities as an observer 

2.2.2.3 Requirements 

2.2.2.3.1 A teacher may stay an associate member of the SAU for no longer than three 

consecutive years. At that point, the teacher has the option to meet the SAU active 

teacher requirements that year or not be allowed to renew their SAU  

membership. Teachers may join the SAU again after they can verify that they have met the  active teacher requirements. Training includes SAU approved teacher workshops, SAU  

teacher convention, SAA conventions and SAA approved Institutes. 

2.2.2.3.2 Association members cannot have their students participate in SAU sponsored  

graduations or formal rperformance recitals (i.e. Clelebration concerts.) Associate 

members may attend region enrichment meetings, teacher conventions and other SAU  

activities as an observer only.

2.2.3 - Active Members  

2.2.3.1 Requirements 

2.2.3.1.1 Minimum training SAA Unit 1 

2.2.3.1.2 Receive at least 15 hours of Suzuki training every two years. The following types of training  fulfill this requirement: 

2.2.3.1.2.1 SAU Annual Teacher Convention 

2.2.3.1.2.2 Long-term teacher training with an SAA trainer 

2.2.3.1.2.3 Short-term teacher training such as provided at SAA approved institutes 

2.2.3.1.2.4 Observation of the teaching of any Advanced Active SAU teacher 

2.2.3.1.2.5 SAA Suzuki enrichment courses 

2.2.3.1.2.6 SAU Parent Convention/Teacher Workshop 

2.2.3.1.2.7 SAA Conventions 

2.2.3.1.2.8 SAU student workshops 

2.2.3.1.3 Participate in the planning and execution of at least one SAU sponsored activity per year 2.2.3.1.4 All of the Suzuki student families in their studio registered as Affiliate Members (Exception:  any families who live in excess of 100 miles from Salt Lake County.) 

2.2.3.1.5 Present students in performance at least once a year 

2.2.3.1.6 Be a member of SAA 

2.2.3.1.7 New teachers may join as active upon completion of SAA Unit 1 for one year, provided they  are actively working on other requirements. 

2.2.3.2 Benefits 

2.2.3.2.1 May attend all SAU meetings 

2.2.3.2.2 May serve on committees 

2.2.3.2.3 May vote and hold office 

2.2.3.2.4 May participate in all activities of the SAU  

2.2.3.2.5 May enter students in SAU-sponsored master classes and the SAU graduation program,  provided the teacher has received the same level of training as the performance piece of the  

student. (Exceptions will be decided with audition tapes.) 

2.2.3.2.6 May enter students in recitals and other SAU-sponsored activities 

2.2.3.2.7 Shall be listed on the SAU family and teacher mailing list 

2.2.3.2.8 Shall be included on the teacher referral list 

2.2.3.2.9 Shall be listed as activein the SAU annual directory 

2.2.3.2.10 May receive reduced rates to specified activities and workshops sponsored by the SAU.  2.2.3.2.11 Shall receive a $10 voucher to defray cost of any SAU sponsored activity 

2.2.4 - Advanced Active Members  

2.2.4.1 Requirements 

2.2.4.1.1 Fulfill all Active Member requirements 

2.2.4.1.2 Complete Suzuki training through the following levels: 

Cello - Book 4 Flute - Book 6 

Guitar - Book 4 Harp - Book 3 

Piano - Book 4 (Each Kataoka Basics Workshops will count as one book, provided the  

repertoire is memorized through Book 4) 

String Bass - Book 1 Viola- Book 4 

Violin - Book 6 Voice - all of the provisional books 

2.2.4.1.3 Complete a minimum of one SAA short-term book level course every two years until all of the  books on the respective instrument are completed. (Or continuously enrolled in a long-term  course) (Exceptions will be approved by the SAU Executive Board where this requirement is 

not possible.) 

2.2.4.1.4 Share in the planning and execution of the annual SAU Teacher Convention. It is  recommended that they teach at this convention 

2.2.4.1.5 Complete at least five years of Suzuki teaching on the instrument of advanced activestatus 2.2.4.1.6 Maintain a Suzuki studio of at least ten students  

2.2.4.2 Benefits 

2.2.4.2.1 Shall receive all of the benefits accorded Active Members 

2.2.4.2.2 Shall be specifically recognized on the teacher referral list 

2.2.4.2.3 Shall be listed as Advanced Active in the SAU teacher directory 

2.2.4.2.4 Shall receive a certificate signifying the Advanced Active status. This certificate is  renewable annually. 

2.2.4.2.5 Shall receive special recognition for education, experience and service to the Suzuki  community 

ARTICLE III - MEMBERSHIP MEETINGS  

Section 3.1 - Annual Membership Meeting  

The Annual Membership Meeting shall be held each year at a place and time determined by the Board of  Directors. This meeting is traditionally scheduled in the Spring. The purpose of this meeting will be the election  of officers, reports of the past year, and plans for the coming year. A majority vote of those present at this  meeting will be valid for all Association business. Twenty members shall constitute a quorum for this meeting. 

Section 3.2 - Other Meetings  

Other regular meetings of the teacher membership include the Teacher Convention, held each year at a place and  time determined by the Executive Board. The purpose of the Teacher Convention is to improve the education  and resources of the teacher membership. 

Section 3.3 - Special Meetings  

Special meetings can be called by the Executive Board to make changes in the by-laws or the annual dues.  Changes can be made at a general meeting of the active and associate members of the SAU by an affirmative vote  of the majority of those present. The purpose of this general meeting will be announced prior to the meeting.  Twenty members shall constitute a quorum for this meeting. 

ARTICLE IV - BOARD OF DIRECTORS  

Section 4.1 - Directors  

The Corporation shall be governed by a Board of Directors comprised of an Administrative Board, an Executive  Board, a General Board, and a Past-Presidents Advisory Board. 

Section 4.2 - Quorum and Officers  

4.2.1 - Administrative Board  

4.2.1.1 President, President-elect and/or Immediate Past-President, Secretaries and Treasurer. 4.2.1.2 Three officers shall constitute a quorum for this board. 

4.2.1.3 This board is responsible for details involving the membership and the budget. 

4.2.2 - Executive Board  

4.2.2.1 Elected Officers, Immediate Past-President, Newsletter Editors, Publicity Chairperson, State Parent 

Coordinator, and State Fund-raising Chairperson. 

4.2.2.2 Three officers shall constitute a quorum for this board. 

4.2.2.3 This board is responsible for setting policies, communication with the membership and administrating  activities. 

4.2.3 - General Board  

4.2.3.1 All elected and appointed officers of the SAU 

4.2.3.2 This board is responsible for executing the activities of the organization. 

4.2.4 - Past-Presidents Advisory Board  

All past presidents of the SAU 

Section 4.3 - Regular Meetings  

The Administrative and Executive Boards meet monthly, traditionally on the first Friday of each month.  

Section 4.4 - Special Meetings  

Special meetings of the Administrative and Executive Boards can be called as needed. The General Board  meets with the Executive Board by invitation. The Past-Presidents Advisory Board is to meet as directed by the  Executive Board. 

ARTICLE V - COMMITTEES  

Section 5.1 - Committees will be appointed by the Executive Board as needed.  

Section 5.2 - Financial Committee  

A Financial Committee shall be appointed by the President for the purpose of reviewing applications and making  recommendations for funds to be awarded to teachers and students to be used towards Suzuki classes and training.  Service to the Association shall be one of the criteria upon which funds are awarded. The SAU Executive  Board shall have the responsibility of approving the grants. It is recommended that Teacher Grants be budgeted  by the Association and that Student Grants be funded by fund-raising activities. The Board may add to the  Student funds if money is available in the budget. It is the policy of the SAU to offer a $200 grant annually in  the name of Dr. Suzuki to a qualified teacher who desires additional teacher training. 

Section 5.3 - Teacher Training Committee  

The Teacher Training Committee will consist of members of the SAU listed on the Teacher Trainer Registry of  the SAA. This committee is responsible for organizing teacher development activities for the SAU. 

Section 5.4 - Nominating Committee  

The Nominating Committee will be appointed by the Executive Board prior to January 1 (it is suggested that this  committee include the current Regional Chairperson). This committee is responsible for nominating officers for  election to the board. 

Section 5.5 - Celebration Concert Committee  

The Celebration Concert Committee shall be appointed by the Executive Board once every three years no later  than September 1 of the year proceeding the Celebration concert. This committee will be headed by a  Celebration Concert Chairperson and be made up of representatives from each instrument. This committee is  responsible for planning, organizing and executing the Celebration Concert. 

ARTICLE VI - ELECTED OFFICERS 

Section 6.1 - Elected Officers  

The elected officers of the SAU shall be President, one Vice-President in charge of each of the representative  instruments, and President-Elect (may be one of the Vice-Presidents.) It will be the policy of the SAU to pay  the cost of sending the President-Elect as an official representative of the SAU to the SAA National Teachers  Conference, if the budget permits. It is the policy of SAU to waive dues for the president and the past  presidents. 

6.1.1 - Election  

Officers will be selected by the Nominating Committee and shall be elected by a majority vote of the members  present and entitled to vote according to established parliamentary procedure. Election of officers will take  place at the Annual Meeting. 

6.1.2 - Term of Office  

A term of office is two years, except for the President and Past-President who serve three and one year/s  respectively. An elected officer is eligible for reelection. 

6.1.3 - Installation  

Term of office will commence June 1.  

6.1.4 - Resignation and Removal  

At the end of their term, officers, will serve from June 1- August 1 as an assistant to the new officer, the only  exception is the Past-President who serves as an assistant to the President and as acting Historian/Parliamentarian  until June 1 of the year following the end of their term.  

6.1.4.1 Resignation of Elected Officers 

An officer may resign, before the end of their term of office, by sending a signed letter of resignation to  the President. The President may resign by sending a letter of resignation to the Executive Board.  6.1.4.2 Removal of Elected Officers 

An elected officer may be removed by the Executive Board. Notice of removal along with an  explanation must be sent to the officer by the Executive Board. 

6.1.4.3 Replacement of Elected Officers 

The President can appoint a replacement elected officer to complete a term in the event of a resignation  or removal. If President resigns or is removed, the Executive Board has the right to approve a  replacement to complete the term of office. 

6.1.5 - President  

The President acts as a coordinator for the organization. They are responsible for executing the mission,  purpose, and goals of the organization. 

6.1.6 - Past-President  

The Past-President is responsible for the training of the new President and for the duties of  

Historian/Parliamentarian. The Past-President also acts as an advisor to the board. 

6.1.7 - President-Elect  

The President-Elect is an assistant to the President and also serves as the Historian/Parliamentarian. 6.1.8 - Instrument Vice-Presidents  

There will be one Vice-President in charge of each of the representative instruments. Instrument  Vice-Presidents are responsible for serving on the Executive Board, coordinating activities, writing newsletter  articles, and communicating with their instrument regions. 

ARTICLE VII - APPOINTED OFFICERS  

Section 7.1 - Appointment, term of office, installation, and resignation of appointed officers.  7.1.1 - Appointed Officers are appointed by the President.  

7.1.2 - Term of Office  

The term of office for appointed officers is one year, with two consecutive terms recommended. 7.1.3 - Installation 

The term of office begins June 1. Names of appointed officers will be presented at the Annual Meeting prior to  installation. 

7.1.4 - Resignation and removal  

Appointed officers may resign prior to the end of their term by sending a signed letter of resignation to the  President. Appointed officers may be removed at any time by the Administrative Board. Notice of removal  along with an explanation must be sent to the officer by the Administrative Board. 

Section 7.2 Appointed Officers on the Executive Board  

7.2.1 - State Parent Coordinator  

The State Parent Coordinator shall communicate with the board the needs of the parents of the organization. This  officer shall also help as needed with the Geographic Areasparent conventions, Annual Meeting, parent  workshops and other parent-oriented activities of the SAU. The State Parent Coordinator is to work with the  Geographic Area Parent Coordinators to form a committee to research SAU parents opinions. This officer is to  also work with the State Fund-raising Chairperson in efforts to raise money for student scholarships. 7.2.2 - Newsletter Editor  

A Newsletter Editor shall prepare newsletters for the membership of the SAU to be sent during specified months  of the year. This position may be paid out of the newsletter budget expenses. 

7.2.3 - Treasurer  

A Treasurer shall deposit dues and fees, pay bills, maintain membership financial records, official files, and the  financial history of the SAU. The treasurer shall furnish monthly reports to the Executive Board and an Annual  Report to the Membership at the Annual Meeting of the Association. This is a paid, non-voting position. 7.2.4 - Secretaries  

7.2.4.1 The Recording Secretary attends all board meetings, records minutes and sends notifications for meetings. 7.2.4.2 The Teacher Referral Secretary maintains the SAU Hot-Line Telephone and answering machine,  publishes and distributes Teacher Referral Packets and the Teacher Development Information. 7.2.4.3 The Membership Secretary will maintain the current Membership Records for the SAU, including  collecting dues with membership applications. This secretary also supplies mailing lists and labels as  needed, publishes and distributes the SAU Membership Directory, maintains legal documents for the  SAU, and the SAU logo and seal. This is a paid position.  

7.2.5 - State Publicity and Public Relations Chairperson  

The State Publicity Chairperson shall be responsible for general publicity and public relations purposes of the  SAU and also for specific publicity purposes for SAU-sponsored events, i.e. conventions, institutes, recitals,  workshops, etc. They will coordinate publicity efforts with the Regional Publicity Chairpersons. 7.2.6 - Librarian  

A Librarian shall maintain and operate a lending library of books, records, tapes, etc. The Librarian will update  the inventory catalog annually, or more frequently as necessary. 

7.2.7 - State Fund-raising Chairperson  

The State Fund-raising Chairperson will act under the direction of the Executive Board to solicit funds for the  SAU. 

7.3.8 - Institute Director(s)  

Institute Director(s) shall be appointed by the President with the approval of the Executive Board to coordinate an  Institute for students, parents and teachers. Instrumental Chairpersons appointed by the Director(s) will need  prior approval of the Executive Board. 

7.3.9 - Other Specialists and Assistants  

Other specialists and assistants may be appointed for specific purposes when necessary. 

Section 7.4 - Instrument Region Officers  

7.4.1 - Instrument Region Coordinators  

A coordinator for violin, piano and other instruments for each region of the SAU shall program and arrange for 

monthly teacher workshops and activities. The coordinators will schedule these events and submit the dates for  review by the board at the proceeding years Leadership Retreat. 

7.4.2 - Activity Chairpersons  

Activity Chairpersons may be appointed by Regional Coordinators to assist in Regional Workshops and  Activities. 

7.4.3 - Graduation Chairpersons  

Graduation Chairpersons will be appointed by the Regional Coordinator for each instrument to coordinate  activities for student graduation.  

7.4.4 - Publicity Chairpersons  

Regional Publicity Chairpersons may be appointed by the Regional Coordinators for regional publicity and public  relation purposes; i.e. recitals, graduations, workshops, etc. They may correlate efforts with the State Publicity  Chairperson. 

Section 7.5 - Geographic Area Officers  

7.5.1 Geographic Area Co-Chairs  

Two chairs for each geographic area of the SAU will program and arrange for one or more mixed instrument  recitals, and a yearly Parent Convention. The chairs will schedule these events and submit the dates for review,  by the board, at the proceeding years Leadership Retreat. 

7.5.2 Concert Committee  

A Concert Committee made up of two or more representatives of different instruments in a Geographic Area  may be appointed by the Area Chairs to assist with the Geographic Area recitals. 

7.5.3 Parent Coordinators  

Area Parent Coordinators may be appointed by the Area Chairs as needed to assist with the Parent Convention.  They will act as a committee resource for the State Parent Coordinator.  

7.5.4 Publicity Chairpersons  

Area Publicity Chairpersons may be appointed by the Area Chairs for area publicity and public relations  purposes; i.e. mixed instrument concerts, and parent conventions. They may correlate efforts with the State  Publicity Chairperson. 

ARTICLE VIII - FISCAL YEAR  

Section 8.1 - Budget  

The Budget governs the expenditures. Amounts exceeding the budget must be approved by the Administrative  Board. The annual budget is presented to the membership and voted on at the Annual Meeting. Section 8.2 - Annual Dues  

Annual Dues will be set by the Executive Board and approved by the General Membership at the Annual Meeting  of the Association. Changes to these rates can be made at a general meeting of the active and associate  members of the SAU, by affirmative vote of the majority of those present. The purpose of this general meeting  will be announced prior to the meeting. 

8.2.1 - Payment  

Annual dues will be sent in to the Membership Secretary with the membership forms. The Membership  Secretary will turn the payments over to the Treasurer for deposit. Membership year will begin June 1 and end  May 31. 

Section 8.3 - International and National Association Dues  

The SAU will pay dues to be a Chapter Affiliate of The Suzuki Association of the Americas. The SAU will pay  dues for the association to the International Suzuki Association. 

Section 8.4 - Dissolution of Assets  

Upon the dissolution of this corporation, its assets remaining after payment, or provision for payment, of all debts 

and liabilities of this corporation shall be distributed to the Suzuki Association of the Americas within the meaning of  Section 501(c)(3) of the Internal Revenue Code. 

ARTICLE IX - CERTIFICATES  

Section 9.1 - Teacher Training Certificates  

The SAU will provide a certificate of completion for each teacher who successfully completes the SAA Unit 1 by  an SAA Registered Teacher Trainer. This certificate will be signed by the President of the SAU and/or the  Teacher Trainer. 

Section 9.2 - Student Graduation Certificates  

Graduation certificates will be issued to Suzuki students of active SAU teachers who meet the requirements of  graduation from the various levels in the Suzuki repertoire as established by the Talent Education Institute in  Matsumoto, Japan.